
About the Role
The Tennessee Birth Defects Surveillance System (TNBDSS) within the Family Health and Wellness (FHW) Division of the Tennessee Department of Health (TDH) is accepting applications for a Medical Record Coordinator and Abstractor position.
This position is full-time hybrid position - remote with a minimum requirement of 1-2 in-person onsite days each month (Central Office located in Nashville, TN). Travel to Nashville is non-reimbursable.
The Medical Record Coordinator and Abstractor will serve as a subject matter expert for birth defects case management and will be primarily responsible for medical record processing and abstraction. Position is renewable through July 2026.
Responsibilities:
· Request medical records of persons with suspected or identified birth defects using a developed algorithm
· Conduct case verification on all reports received on key birth defect diagnoses
· Review assigned medical records (digital, electronic, and hard copies) and extract relevant information and required data variables
· Cross-reference information from multiple sources to ensure abstracted data is complete and accurate
· Perform data entry into iCMS database for abstracted medical records
· Review data entry by non-clinical staff to ensure clinical accuracy
· Collaborate with the TNBDSS team to identify issues and ensure data processes are complete and accurate
· Maintain partnerships with facility HIM staff and provide feedback as it relates to process improvements
· Complete abstraction assignments on time with minimal supervision
· Attend regular meetings with the TNBDSS team
· Maintain ongoing education on developments in patient care, data management, birth defects, healthy pregnancy, and health equity
Requirements
Requirements:
· Undergraduate (Associate or Bachelor) degree in a healthcare-related field; RN preferred.
· Extensive clinical experience (5 years or more; Medical Assistant, Phlebotomy, etc.) may be considered in lieu of formal education. (Completion of a nursing program preferred)
· At least 1 year in Health Information Management; Coding, Nursing, and/or Medical Record abstraction experience required
· Clinical background in Pediatrics, Labor/Delivery, Congenital Birth Defects, and/or Maternal/Child Health preferred
· Ability to maintain HIPAA compliance at all times
· Ability to work independently, responsibly, and efficiently; problem-solving and communicating when needs are present
Estimated Duration
02/24/2025 - 07/31/2025
Job Application
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